How to Set Up a Virtual Data Room

First, you should check if the virtual data room can be tailored to your company’s workflow. Many providers have highly adaptive interfaces that allow you to integrate your company’s business processes and IT systems. They include features like watermarks and powerful permission levels to prevent leakage of documents.

Another important consideration is what kind of documents you’ll be using the VDR for. If you’re planning for an M&A or other transaction, you will need numerous documents pertaining to due diligence, like research results, patents, etc. These documents must be protected at a higher level and are vulnerable to downloads and copies that are not authorized. The best VDRs let you control access to the individual file folder level.

If you’re planning to make use of the VDR to share sensitive information with other people outside of your company It is important to determine whether the vendor allows electronic signatures. You’ll save time and money if you eliminate the requirement for physical signing.

It’s also worth considering the overall capacity of the virtual data room as well as the limitations on storage/file type/file size. You don’t want to be shocked by sudden limits on the size of files that can be downloaded or uploaded.

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